Send the fire control plan to class

Change it6 of 6

You make the change in Shipbuilder, then press Check my work. It reads what is in your workspace rather than what you clicked, so the order you work in does not matter and you can check as often as you like.

Rev. C of the fire control plan is approved for construction — you made it so. Class has not seen it. Until it goes out on a transmittal, the surveyor is still holding rev. B, the one they rejected.

This exercise is the sending. It is in two halves, and the first one is a five-minute job nobody does twice.

First: say who you are

The transmittal cover sheet is generated, not typed — and it gets its letterhead from exactly one record in the workspace. Open Management → Company info.

One row, for the whole workspace. This is what the cover sheet's header is made of.

One row, for the whole workspace. This is what the cover sheet's header is made of.

It is a grid holding a single row, and in your workspace it is empty. Right-click, Create Company info, and fill it in for the yard:

Field
Name	Zuidhaven Ship Repair
Address	Havenweg 12
Postal code	3253 AB
City	Zuidhaven
Country	The Netherlands
Phone	+31 187 555 0140
Email	documents@zuidhaven.example
Website	www.zuidhaven.example

Only Name, City and Country are checked, but fill the rest in — you are about to look at the cover it produces. The remaining fields are on the row’s own page: click the name to open it.

Why this is worth doing first

Leave it empty and nothing breaks. The transmittal still exports, the download still arrives, and the cover sheet simply has no sender on it — no name, no address, nothing at the top. No warning, no error. It is the kind of fault that is discovered by the person receiving it.

Then: build the transmittal

Open Communication → Transmittals and right-click anywhere in the grid.

Create Transmittal at the top of the menu; Share at the bottom. You need both.

Create Transmittal at the top of the menu; Share at the bottom. You need both.

Create Transmittal, then fill the new row:

Field
Number	TR-012
ID	T-2417-012
Name	something that says what it carries
Reason	a value from the list — the drawing is approved for construction

Then open it by its number, because the last two things are relationships rather than fields:

• Has recipients → right-click, Select, Noordzee Register. Class reviews a fire control plan; the owner does not.
• Includes documents → right-click, Select, rev. C of R2417-540-001.

Pick the revision, not the document

The picker will offer you both. A transmittal carries a revision — next month rev. D will exist, and this transmittal still has to say that what went out today was rev. C. Send the document and you have recorded nothing.

Last: send it

You are already on TR-012’s page, so use the Share action at the top of it. It is an icon rather than a labelled button — the share glyph in the pane’s header, next to the cross that closes it.

1 Here — the share icon, beside the close cross

The export on a transmittal's own page. Small, unlabelled, and the one you will use.

The export on a transmittal's own page. Small, unlabelled, and the one you will use.

The same export also sits in the right-click menu of the transmittal’s row on the overview — the two are one feature, and which you use is only a question of where you happen to be. Sending from the page is the better habit: it is the only place you can see what the transmittal actually carries before you commit to sending it.

Three ways out. Take Download — the other two are worth understanding, not doing.

Three ways out. Take Download — the other two are worth understanding, not doing.

Take Download. You get a zip: the generated cover sheet, a Documents folder with each revision’s own file, and a PDF folder with its rendition. Open the cover and look at the header — that is the record you filled in ten minutes ago.

A warning appears in the corner saying one document had no file and was omitted. That is correct and you have done nothing wrong: nobody ever uploaded a drawing to rev. C — the revision exists, its file cell is empty, and the export says so rather than sending a zip that quietly lacks the one thing it is about.

The other two options are worth knowing about now that you are here:

• Share link builds the same package and puts it behind a password-protected URL that expires in seven days, for a recipient with no Shipbuilder account. The password is shown once, and it is meant to travel by a different route than the link.
• Email is greyed out, and that is configuration rather than breakage: this workspace records no e-mail address on a person or an organisation, so there would be nothing to send it to.

Share is not a preview

This is the one button in the whole training that changes the workspace without you editing a field. The first export of a transmittal files the cover sheet on it, as a revision dated today — and that date is what the overview then shows as Date sent, and what Deadline counts forward from.

So pressing Share is the act of sending. Do it when the transmittal is right, not to see what happens. (Press it again afterwards and nothing moves: a cover that is already filed is never overwritten, because that file is the document the recipient actually received.)

Check my work Check

Checked for you

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What to notice afterwards

Go back to the Transmittals overview. TR-012 now has a Date sent you never typed, and a Deadline counted from it. Beside them is Created on, which is the audit stamp from when you made the row — the two look similar and answer different questions: when you started writing it, and when it went out.

For the nine transmittals that were already there, the two dates are far apart. For yours, they are the same day.